Sunday, March 1, 2009

Evernote as my receipt wastebasket

Evernote seems to be quite a neat solution to an ongoing problem of what to do with receipts. Most of my receipts end up going in the shredder with various more meaningful ones left stacked on a bill-hook on my desk (like certificates of posting). This is sort of okay but it would be nice to turn this into useful data of what, when and how I bought something. Evernote also ensures that everything gets backed up online and I can then access the information from another location (like being in the office and someone asks "how much did you pay for your TV?").

I use a Fujitsu scanner to keep most of my statements, letters and dreaded tax demands under paperless control and it's a relatively simple thing for me to shove my receipts through it too. One drawback of Evernote (the free version anyway) is that it's a bit crap at handling PDF files. My route for getting receipts onto the Evernote website is to save up a batch of around 30, shove them through the scanner, batch convert pdf to jpg (using Adobe Bridge) and drag & drop them into my Evernote notebook on the desktop application.

Things would be more straight forward if I had a decent webcam on my Macmini, but that's not the case at the moment. The benefit is that I don't have to name the files or organize them in any way as Evernote will recognize text in the image so I can quickly search for "fridge" and the right receipt with its 2 year guarantee from John Lewis will pop up.

As well as archiving away (and shredding most of) my receipts this way, I'm going to do the same for train tickets and film ticket stubs as a useful aid to my poor memory. My trusty Sony Ericsson K750i is capable of taking reasonable photos too, so I might start using it to keep more shots of the type "look for one of these second hand on eBay" sort.